Privacy policy

Last updated: 14 November 2026

This policy explains what personal information HR26 collects through hr26.org, why we collect it, and how we protect it. HR26 provides HR systems, a vetted talent roster and the HR26 Academy.

Information we collect

• Account details: your name, email address, and, if you give them, your phone or WhatsApp number and city. If you set a password, we store only a protected (hashed) version of it.
• Google sign-in: if you choose "Continue with Google", Google shares your name and verified email address with us. We do not receive your Google password or access your Google account.
• Roster applications: the role you apply for, your experience and availability, your CV and any documents you upload, your questionnaire answers, your video introduction and its automatic transcript, and your interview bookings.
• Academy: the courses you enrol in, payment references you submit, your lesson and test progress, and the certificates you earn.
• Free HR templates: your name, email, organisation and job title when you request the templates.
• Free AI CV tools (CV check and ATS job match): the CV and job description you provide are read to give you feedback and are not saved. We keep only a record that a check took place, the score and the job title, to apply the daily limits.
• Messages: anything you send us through the contact form.

How we use it

• To create and secure your account and sign you in.
• To review roster applications, arrange interviews and, only with your agreement, share your profile with employers.
• To run your courses, mark tests and issue certificates that employers can verify.
• To send you the emails you need, such as sign-in links, application updates and template download links, and occasional HR updates if you agreed to them.
• To answer your messages and improve our services.

Automatic marking with AI

Some steps use AI to help us review fairly: written questionnaire answers, video transcripts and the free CV tools. AI only suggests scores and feedback. For roster decisions, a person at HR26 reviews the result and makes the decision.

Who processes your information

We use trusted service providers to run hr26.org: Cloudflare (hosting, database, file storage and AI processing), Groq (AI processing when Cloudflare's AI is busy), Resend (sending emails) and Google (optional sign-in). They process information only to provide these services. We do not sell your personal information.

Cookies

We use one essential cookie to keep you signed in, and a short-lived cookie during Google sign-in. We do not use advertising cookies.

Keeping your information

We keep your information for as long as your account or application is active and as needed for the purposes above. You can ask us to correct or delete your information at any time.

Your choices and rights

• See and update your details from your profile, or ask us for a copy of the information we hold about you.
• Ask us to correct or delete your information, or withdraw your agreement to share your profile with employers.
• Unsubscribe from HR updates at any time.

Contact

For any privacy question or request, email [email protected].